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Privacy Policy

Your data is yours. This policy explains exactly what we collect when you use our services, why we need it, and what you can do about it.

Last updated: June 2026UK GDPR compliantICO registered

LUXEONAIR LTD is committed to protecting your personal data. This Privacy Policy explains how we collect, use, share and safeguard information about you when you use our website or book travel with us, in full compliance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

Who We Are

1

The data controller responsible for your personal data is:

LUXEONAIR LTD

11 Charlotte Avenue, Bicester, OX27 8AS

Company No. 17264512, registered in England & Wales

If you have any questions about this policy or want to exercise your rights, please use the contact details above.

Data We Collect

2

We collect personal data in the following ways:

Identity & contact data

  • Full name and date of birth
  • Email address and telephone number
  • Postal address

Travel data

  • Passport number and nationality
  • Travel preferences, seat preferences and dietary requirements
  • Booking history and trip details

Payment data

  • Payment card details and billing address (processed securely; we do not store full card numbers)
  • Bank transfer details where relevant

Special category data

  • Health or medical conditions and disabilities
  • Dietary requirements related to religion or belief
  • Only collected where you volunteer it and it is necessary to arrange your travel

Technical & usage data

  • IP address, browser type and version
  • Pages visited, links clicked and session duration
  • Cookie data (see Clause 9)

How We Use Your Data

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We use your personal data only for the following clearly defined purposes:

Making & managing your booking

Processing your travel arrangements, sending booking confirmations, issuing tickets and providing pre-departure information.

Customer support

Responding to your enquiries, handling complaints and supporting you during your trip or on your return.

Processing payments

Collecting deposits and balances, processing refunds and detecting fraudulent transactions.

Legal & regulatory compliance

Providing information to border control, customs, immigration authorities and other bodies as required by law, including ATOL obligations.

Travel inspiration & offers

Sending you curated travel ideas and member-only deals only where you have given consent or where we have a legitimate interest you have not opted out of.

Improving our services

Analysing how our website is used, running customer satisfaction surveys and improving the overall experience.

Who We Share Your Data With

5

We share your personal data only to the extent necessary, and only with the following categories of third parties:

  • Travel suppliers: airlines, hotels, cruise operators, car hire companies, transfer providers and tour operators, to fulfil your booking.
  • Payment processors: for secure handling of payment card transactions.
  • Regulatory authorities: Civil Aviation Authority (ATOL), HMRC and other statutory bodies as required by law.
  • Border and immigration authorities: customs and border control agencies as required for international travel, including US CBP for US-bound travel.
  • IT and software providers: providers of our website, email and booking management systems, all bound by data processing agreements.
  • Fraud prevention agencies: to protect against fraudulent transactions.

We do not sell, rent or trade your personal data to any third party for their own marketing purposes. We require all third parties to maintain appropriate security and treat your data in accordance with applicable data protection law.

International Transfers

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Your personal data may be transferred to and processed in countries outside the UK and the European Economic Area (EEA), particularly where your travel destination requires it. For example, we are required to disclose certain booking data to US Customs and Border Protection for US-bound travel.

Where we transfer your data internationally, we ensure it is protected by at least one of the following:

  • The recipient country has been deemed to provide adequate data protection by the UK Government.
  • We have put in place UK-approved Standard Contractual Clauses with the recipient.
  • The transfer is necessary to perform your travel contract (e.g. sharing booking data with a hotel in your destination country).

Retention Periods

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We only keep your personal data for as long as we genuinely need it, taking into account legal, accounting and regulatory requirements.

Data typeKept for
Booking and travel records7 years from travel date
Payment and financial records7 years (HMRC requirement)
ATOL certificates and records5 years after ATOL expiry
Customer communications3 years from last contact
Marketing preferencesUntil you unsubscribe or withdraw consent
Website usage data26 months

Your Rights

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Under UK GDPR, you have the following rights over your personal data. You can exercise any of these by contacting us at [email protected]. We will respond within one month and may need to verify your identity first.

Right to access

Request a copy of the personal data we hold about you (Subject Access Request).

Right to rectification

Ask us to correct any inaccurate or incomplete information we hold.

Right to erasure

Ask us to delete your data where we no longer have a lawful reason to hold it.

Right to restriction

Ask us to limit how we process your data in certain circumstances.

Right to portability

Receive your data in a structured format and transfer it to another organisation.

Right to object

Object to processing based on legitimate interests, or to direct marketing at any time.

Right to withdraw consent

Withdraw consent at any time where we rely on it as our legal basis, without affecting prior processing.

Right to complain

Lodge a complaint with the Information Commissioner's Office (ICO) at ico.org.uk.

To complain to the ICO: ico.org.uk/make-a-complaint or call 0303 123 1113.

Cookies

9

Our website uses cookies, small text files stored on your device, to make the site work correctly, understand how it is used, and improve your experience.

Strictly necessary

Always on

Examples: Session management, security tokens

Essential for the site to function. Cannot be disabled.

Performance & analytics

Consent required

Examples: Page load times, popular pages, error tracking

Help us understand how visitors use the site. Enabled with your consent.

Functional

Consent required

Examples: Language settings, remembered preferences

Improve your experience by remembering choices you make.

Marketing

Opt-in only

Examples: Advertising networks, retargeting

Only placed with your explicit consent via our cookie banner.

You can manage or withdraw your cookie preferences at any time via your browser settings or our cookie preference centre. Disabling strictly necessary cookies may affect how the site works.

Children's Privacy

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Our services are not directed at children under 18. We do not knowingly collect personal data from anyone under 18 without the consent of a parent or guardian. Where minors are included in a booking, their data is provided and consented to by the adult lead passenger. If you believe we have inadvertently collected data about a child without proper consent, please contact us immediately so we can address it.

Changes to This Policy

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We may update this Privacy Policy from time to time as our services evolve or legal requirements change. The “Last updated” date at the top of this page will always reflect the most recent version. Where changes are material, we will let you know by email or by a prominent notice on our website. We encourage you to review this page periodically.

Contact Us

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Questions, concerns or requests about your data are always welcome. Please reach out to us directly:

LUXEONAIR LTD, Data Privacy

11 Charlotte Avenue, Bicester, OX27 8AS

If you are not satisfied with our response, you have the right to contact the Information Commissioner's Office (ICO) directly: ico.org.uk, telephone: 0303 123 1113.

Related

This Privacy Policy should be read alongside our Terms & Conditions, which govern your bookings with Luxeonair.